Availability
The manager availability tools show each user’s regular working hours and can filter people for a particular shift. You need Can approve availabilities to see these areas.
Availability changes awaiting review in the manager demo. Select the image to open it full size.
View availability or find someone
Section titled “View availability or find someone”- Open Admin, then Availability.
- Use Select user to view one person’s availability across the roster week.
- To search for coverage, select Find available.
- Enter the shift’s start time, end time and day. Optionally choose a Roster and Role.
- Review the available users shown. Choosing a roster also filters out users who are on leave for that roster’s dates.
You now have a list of people whose recorded availability matches the shift. Availability is planning information; the person is not assigned until you update the roster or create an open shift.
Review a requested change
Section titled “Review a requested change”Use these steps when Availability changes require approval is turned on in Settings.
- Open Admin, then Availability Changes.
- Select Actions for a pending request.
- Compare the existing availability under From with the requested hours under To.
- Optionally enter a message to the user.
- Select Approve or Deny.
An approved request becomes the user’s recorded availability. Until approval, it remains pending and should not be treated as the new availability.